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Registrary's Office

 

Meet the members of the Registrary's Office team. Contact details for the staff of the RO are available to members of the University with raven accounts here.

Kirsty Allen: Head of Registrary's Office

Kirsty AllenAs Head of the Registrary’s Office (RO), I am proud to lead a team of professional, personable and committed individuals with diverse backgrounds and a wide range of skills and experience. 

I have spent much of my adult life in Higher Education. I studied English Literature as an undergraduate at the University of St Andrews and was then awarded a University scholarship to pursue graduate study. I completed my Ph.D. on The Life and Work of Willa Muir 1890-1955 in 1996 and my edited volume of Willa Muir’s work was published by Canongate Classics that same year.  My first administrative post was at the University of Dundee where I worked in the Academic Secretary’s Office from 1996-98. I then came to Cambridge where I spent ten years in the Academic Division as the Faculty Administrator and Secretary of the Faculty Board of Law. During that period I was also the Panel Secretary for Main Panel K (Psychology, Education and Sports-Related Studies) during the criteria-setting stage of the 2008 Research Assessment Exercise and its Panel Advisor during the assessment stage. I was appointed to a post in the RO in January 2009 and then to the new post of Head of the RO in October 2010.

I came into the profession because I believed that Higher Education has the power to change lives. Twenty years later, and in a very different Higher Education landscape, I still consider that to be the case.


Delrene Abeysundera: Assistant to the Compliance Officer and to the University Draftsman

I assist the Information Compliance Office in handling requests for information under the Data Protection Act and Freedom of Information Act.  I also support the University Draftsman, the Reporter Office, and the Audit and Regulatory Officer with general administrative duties.


Zoe Allwood: Information and Legal Compliance Administrator

As Information and Legal Compliance Administrator, I provide support to the University’s lead on all matters relating to information legislation (principally the Data Protection Act 1998 and the Freedom of Information Act 2000) and some committees that fall under the remit of the Registrary’s Office. My main job is to handle requests for information and personal data under the legislation mentioned above.


Ceri Benton: University Draftsman

Ceri BentonThe University Draftsman is responsible for ensuring the enactment of changes to the Statutes and Ordinances of the University resulting from the approval of matters by the Regent House, the Council and other bodies. Most of my duties flow from that responsibility, from the administration of ballots and the circulation of papers to the Council’s Business Committee, which approves items for publication in the Reporter on behalf of the Council. I can offer advice on the drafting of amendments to the Statutes and Ordinances and their presentation in the form of Reports, Graces and Notices, and on the procedure and timetable for their approval.

I am the first point of contact for enquiries about drafting or amending trust fund regulations, liaising with the Legal Services Office as appropriate. I also provide administrative support to the Council Committee for the Supervision of the Student Unions, the Standing Appointments Committee (which approves appointments in the UAS at Grade 10 and above), and ad hoc review bodies which currently include the Review Committee on Student Discipline and the Review Committee on the Representation of Graduate Students.


Sadie Byrne: Administrative Officer and Reporter Editor

Sadie ByrneAs Reporter Editor, I spend the majority of my time collating, editing and proof-reading notices for the Reporter, ensuring they comply to Reporter style, formatting them in InDesign, and then publishing the Reporter on the web each week. Alongside Tara, I am responsible for the maintenance and development of the University governance hub, as well as the RO division's websites. We also assess applications for the MA under Statute B II 2 from University officers; facilitate, record, and transcribe University Discussions in the Senate-House; and I act as Secretary of several committees.

 

 


Joseph Clement: Office Manager and Assistant to the Registrary

As Office Manager my role covers a broad area of support-based tasks, from managing the Old Schools' Reception team to Sealing, HR and financial duties. A good knowledge of the University is often key in order to answer or to direct enquiries to the correct areas, as I am usually the first point of contact for general enquiries. On a weekly basis I (or a deputy) prepare for the sealing of documents for the University and conduct the sealing itself on a Thursday afternoon, along with representatives from the Finance Division and the Registrary’s Office. The overriding aim of my role is to ensure the day-to-day management and running of the office is adequately facilitated.


Jenni Dixon: PA to the Head of Registrary's Office

Jenni DixonI divide my time between two main roles. I am PA to the Head of the Registrary’s Office, Dr Kirsty Allen. Part of this work is diary management and maintaining each year’s programme of regular tasks but I also prepare papers for many meetings including initial drafts for Council agenda and weekly Council Circulars. I upload Council papers and maintain other Council content within the University governance website, as well as organising two Council strategic meetings each year.

I am Clerk to the Advisory Committee on Committee Membership and External Nominations (ACCMEN) . Using the Cambridge Committees Database I take responsibility for keeping Council appointed memberships current. I prepare all ACCMEN material for circulation and meetings.

 


Clara East: Audit and Regulatory Compliance Officer

Clara EastMy work consists of three inter-relating strands of governance: audit, risk management, and emergency management planning. I liaise with the internal auditors and institutions on internal audit work; I offer guidance and training on the University’s risk management processes and maintain the University’s Key Risk Register; and I work with the Security Office and institutions on effective emergency management planning. I also support the University’s emergency management team. I am assistant secretary to the Audit Committee and secretary to the Risk Steering Committee. Aside from these, I support various Registrary Office activities including termly meetings and special projects.

 

 


Tara Grant: Administrative Officer and Reporter Editor

Tara GrantWorking principally on the Cambridge University Reporter, Statutes and Ordinances, the University Governance site, my day is usually spent liaising with individuals across the University and Colleges on matters concerning content. As a member of the team in the Draftsmans office I work closely with Sadie, Ceri, Julia and Delrene as we attempt to meet our many looming deadlines. In addition to our publication-centred tasks we have a number of other responsibilities, including facilitating and recording University Discussions, maintaining the Division's websites, and determining the eligibility of certain University officers for Cambridge degrees under Statute B II 2. 

 

 


James Knapton: Information Compliance Officer

As Information Compliance Officer, I am the University’s lead on all matters relating to information legislation (principally the Data Protection Act 1998 and the Freedom of Information Act 2000).  I provide advice, training and guidance to members of University staff, manage requests for information and personal data under the relevant legislation, and help to develop policy in these areas.  I also carry out various unrelated committee and other duties as part of the wider work of the Registrary’s Office.


Julia Roebuck: Clerk of the Roll of the Regent House

Julia RoebuckWorking as part of the Draftsman’s and Reporter Offices, I update the University’s Statutes and Ordinances from the weekly Reporters each term and proof read it ahead of its annual publication at the start of the academic year. I maintain records for the Roll of the Regent House, advise on eligibility for Regent House membership, and check the Roll for its publication in draft format each 1 October and for its final promulgation for the academic year in early November. I also compile the Fellows Reporter, annual Faculty Membership lists, and Officers Part I (University Officers) and Officers Parts II and III (Members of University bodies) Special editions of the Reporter.